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A Beginner’s Guide to Property Management Accounting

The rent roll report predicts expected revenue based on historical data. Owners use this report to see how they’re pacing against their financial goals. You’ll also see which units are vacant, which leases are up for renewal soon, and which tenants are on month-to-month leases.

  1. However, with the right property management account software by your side, this doesn’t have to be the case.
  2. One way of thinking about it is that with cash accounting, revenue is received, and expenses are paid.
  3. Your business checking account, for instance, might have a check on the number of transactions you can make each month.
  4. By analyzing this data, property managers can identify trends and patterns in their financial statements, which can help them make better-informed decisions about their rental business.
  5. At times, any individual document may seem to be of little importance, but that is, of course, until you need it.
  6. The complete lexicon for property management accounting is large, but the above list gives you a taste of the terms coming your way in this line of work.

Our bookkeeping assistants are eager to use their years of bookkeeping experience to help you with all the tasks required. It may be advantageous to create a formal set of rules outlining the objectives of each account. Well, I believe that those monthly bank statement reconciliations take the cake on that one.

There are many accounting software options available for property managers, such as DoorLoop’s property management software. Want more great commercial property management accounting software options? Read our guide on the 10 Best Commercial Property Management Software of 2021. Any property management accounting software you choose should have automated accounts payable.

Reconcile Monthly

Property management accounting has many similarities to general accounting. One of the key differences, however, is that while general accounting is usually done by accountants, property accounting often falls to property owners or property managers to do themselves. Cash accounting is the process of recording transactions when they take place. You will need to choose whether you are going to use a cash accounting method or an accrual accounting method.

Open a Business Account

As a property manager, you will most likely be in a position to make a choice for your organization. There are only two ways to track money flowing in and out of business, whether you manage personal or investment properties. So, let’s first begin with what is bookkeeping for property management. Full-time property management isn’t just paying rent and fixing basic household items. Owning a rental property is a business and to turn a profit, you will need to operate it as a business. One of the critical first steps is to create an initial chart of accounts.

Schedule a free Demo with DoorLoop today and bring ease and efficiency to your property management accounting. There’s a lot involved in getting your property management accounting up and running. With these options, you can expect some kind of community management feature in addition to some or most of the standard property management software features.


A typical early accounting mistake is to do your property and other business transactions from a personal account. The most obvious example is the properties themselves, but this can also include any cash deposits, land, and your accounts receivable. We’ve put together a guide on setting up an air-tight chart of accounts that will walk you through everything you need to know, with expert advice and even an itemized list of what to include. When you run your annual financials, work on preparing a cash flow statement. The cash flow statement and appraisal will let you grade each property on those four key metrics each year.

Property managers are typically expected to monitor an owner’s real estate income, assets, and expenses and implement accounting procedures that support sound business growth and profitability. Each month, quarter and year-end a property management company will provide their clients with financial reports. An efficient property management bookkeeping system will save time and make this task much easier. Property managers must generate financial reports and analyze the data to make informed business decisions. You should keep track of all financial transactions related to your rental properties, including rent payments, maintenance costs, commissions, insurance, and legal fees. You should have separate bank accounts for your rental properties and your personal expenses.

The fast-paced nature of the property management industry makes accounting and financial management challenging. The difficulties faced by property managers include keeping track of rent payments, controlling expenses, and making sure they adhere to accounting rules. In such cases, Unitconnects’ property management software helps resolve these accounting issues. To generate reports, property managers can use property management accounting software, which can automate the reporting process and provide real-time data. Choosing a remote property management accounting service provider offers unparalleled convenience and efficiency.

They know industry standards, legal requirements, and the most recent bookkeeping programs. Businesses can benefit from accurate and effective financial management by utilizing their experience, which lowers the risk of errors and compliance problems. In this situation, the most suitable option is to hire virtual bookkeepers to handle your property management bookkeeping.

Property managers often face the challenge of misclassifying costs, which can lead to inaccurate financial statements. To avoid this, it’s important to have a clear understanding of the different types of costs and how they should be classified. The goal of bank statement reconciliation is to verify that the financial records of the property manager and the bank statement are in agreement. This procedure aids in locating any discrepancies, including duplicate entries, missing data, incorrect data, and even mistakes made by the bank. Second, real estate accounting helps in sound decision-making by providing pertinent information and insights. Property managers can evaluate financial performance, pinpoint areas for development, and make tactical choices about budget allocation, rent adjustments, and cost-cutting measures.

To generate a financial statement in Excel, you can use a template, like Bench’s Income Statement Template. One of the most crucial responsibilities of a property manager is keeping track of rent property management accounting basics payments, and it is a laborious process that demands careful attention to every last detail. Property managers need assistance tracking missed rent payments, bounced checks, and rent disputes.

A streamlined method for reporting on compliance with state and local tax rules is provided by the property management software from UnitConnect. Among the laws that property managers are required to follow are the generally accepted accounting principles (GAAP), international financial reporting standards (IFRS), and tax regulations. Accounts payable is the accounting function that pays and tracks invoices received for products and services needed to run the business. Property management invoices may include those for maintenance, utilities, property taxes, and other operating expenses. The best way to decide on your accounting method for property management is to think about how you want to view your records.